Introduction

Fairways Garden Centre is part of the Fairways Group, hereafter referred to as “we”. This privacy policy explains how we use any personal information we collect about you when you use this website, subscribe to our Reward Card, our e-newsletters or in store.

Credit

This document was created using a template from SEQ Legal https://seqlegal.com/

Areas this policy covers

What information do we collect about you?
How will we use the information about you?
Disclosing personal data
Marketing use
Retaining personal information
Security of personal information
Access to your information and correction
Third party websites
Changes to our privacy policy
General Data Protection Registration (GDPR)
How to contact us

What information do we collect about you?

We may collect, store and use the following kinds of personal information:

When you shop with us online or browse our website, we may collect:

• Information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);
• information that you provide to us when registering with our website (including your email address);
• information relating to any purchases you make of our services or any other transactions that you enter into through our website (including your name, address, telephone number, email address);
• information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication);
• information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use);
• When you register for our Services (e.g. Reward Card or e-newsletter sign up), you may provide us with:
• information that you provide when completing your Reward Card application on our website or in store (including your name, date of birth, relationship status, interests and hobbies, address, email and phone number); information relating to your membership of any of our clubs, such as Reward Card;
• information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address);
• When you use Reward Card to shop with us, or use Reward Card vouchers or coupons, we may collect:
• Transaction information, including the in-store and online purchases you earn Reward Card points for and how you use your Reward Card coupons and vouchers within Fairways, and any other personal information that you choose to send to us.
• Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.

How will we use the information about you?

Personal information will be used for the purposes specified in this policy or on the relevant pages of the website.We may use your personal information to:

1. administer our website, reward card club and business;
2. personalise our website for you;
3. enable your use of the services available on our website;
4. send you goods purchased through our website, in-store or by phone;
5. supply to you services purchased through our website;
6. send statements, invoices and payment reminders to you, and collect payments from you;
7. send you non-marketing commercial communications;
8. send you email notifications that you have specifically requested; with your agreement, to send you our email newsletter, (you can inform us at any time if you no longer require the newsletter);
9. with your agreement, to send you information regarding your Reward Card (if you have subscribed to our Reward Card), including your statement, vouchers and coupons, details of events and any other information that we believe will be of interest to you (you can cancel your Reward Card membership at any time by contacting info@fairwaysgardencentre.co.uk);
10. provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
11. deal with enquiries and complaints made by or about you relating to our website, reward card scheme or business;
12. keep our website secure and prevent fraud;
13. and verify compliance with the terms and conditions governing the use of our website (including monitoring private messages sent through our website private messaging service).
14. If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
15. Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website.
16. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.

Disclosing personal information

• We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
• We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
• We may disclose your personal information:
  to the extent that we are required to do so by law;
  in connection with any ongoing or prospective legal proceedings;
  in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
  to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
  to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
• Except as provided in this policy, we will not provide your personal information to third parties.

Marketing Use

• We would like to send you information about products and services of ours which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date.
• If you no longer wish to be contact for marketing purposes, you can unsubscribe at the bottom of any e-newsletter we send you or email info@fairwaysgardencentre.co.uk

Retaining Personal Information

• This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
• Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
• Notwithstanding the other provisions of this Section 5, we will retain documents (including electronic documents) containing personal data:
  to the extent that we are required to do so by law;
  if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
  in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

Security of Personal Information

• We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
• We will store all the personal information you provide on our secure (password- and firewall-protected) servers

Access to your Information and Correction

• You have the right to request a copy of the personal information that we hold about you; provision of such information will be subject to the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
• We may withhold personal information that you request to the extent permitted by law.
• We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. Please contact info@fairwaysgardencentre.co.uk

Third Party Websites

• Our website may include hyperlinks to, and details of, third party websites.
• This privacy policy only applies to this website so when you link to other websites, you should read their own privacy policies as we have no control over, and are not responsible for, the privacy policies and practices of third parties.

Changes to our Privacy Policy

• We may update this policy from time to time by publishing a new version on our website.
• You should check this page occasionally to ensure you are happy with any changes to this policy.

Data Protection Registration

• We are registered as a data controller with the UK Information Commissioner’s Office.

How to Contact Us

• This website is owned and operated by Fairways Garden Centre
• We are registered in England and Wales under registration number 4433742 and our registered office is at Fairways Garden Centre, Clifton, Ashbourne, Derbyshire, DE6 2GN
• Our principal place of business is at Fairways Garden Centre, Clifton, Ashbourne, Derbyshire, DE6 2GN
• You can contact us: by post, using the postal address; Fairways Garden Centre, Clifton, Ashbourne, Derbyshire, DE6 2GN
  using our website contact form; www.fairwaysgardencentre.co.uk
  by telephone, on 01335 347900
  or by email, using info@fairwaysgardencentre.co.uk